Kaisa Vehmas

Key Skills

The position as a Senior EU Project Specialist requires strong knowledge of EU projects, excellent communication skills, and the ability to work in a multicultural environment.

• Project Management: Project management skills are essential for coordinating and overseeing multiple projects simultaneously. I use this skill to ensure that all project activities are aligned, deadlines are met, and resources are efficiently utilized.

• Administrative skills: Administrative skills are crucial for managing projects. I use these skills to keep all project-related information organized and accessible. Additionally, I take care of various coordination tasks, supporting coordinators in their activities to ensure smooth project execution.

• Communication: Communication skills are crucial for effective collaboration with both internal and external team members and stakeholders. I use this skill to clearly convey project goals, updates, and feedback, ensuring everyone is on the same page.

• Collaboration: Collaboration skills are vital for working effectively with diverse teams. In projects I’m working actively with researchers from different organisations. Collaboration is a key factor for successful projects.

• Coaching: Coaching is important for guiding and mentoring project coordinators and team members. I use this skill e.g. to help coordinators and research teams to develop their research ideas and achievements into concrete exploitable results.

• Problem solving: Problem solving is essential for addressing challenges and finding effective solutions for them. I use this skill to identify issues, analyse options, and implement the best course of action.

• Adaptability: Adaptability is necessary for adjusting to changing project requirements and environments. I use this skill to remain flexible and responsive to new challenges and opportunities in the projects I’m supporting in different research fields.

• Flexibility: Flexibility is important for managing multiple tasks and priorities. I use this skill to balance various responsibilities and adapt to shifting demands.

• Motivation: Motivation is key for maintaining enthusiasm and drive. I use this skill to stay focused on project objectives and inspire my team to achieve their best.

• Personal responsibility: Personal responsibility is crucial for taking ownership of tasks and outcomes. I use this skill to ensure that I meet my commitments and deliver high-quality work.

• Time management: Time management is essential for prioritising tasks and meeting deadlines. I use this skill to allocate my time effectively and ensure that all project milestones are achieved on schedule.

• Team spirit: Important for fostering a positive and productive work environment. I use this skill to build trustable relationships with my colleagues and promote a sense of camaraderie and mutual support.

Career Prospect

With my skills and experience, I can work in various roles within the research and development sector, particularly in project management and coordination. My expertise in consumer and stakeholder understanding is highly beneficial across all industry sectors. Additionally, my project management skills are universally applicable and essential in every sector.

Challenges

In my job as a Senior EU Project Specialist, I encounter various challenges. Balancing multiple projects simultaneously requires careful planning and prioritization to meet deadlines and utilize resources efficiently. Managing international collaborations involves navigating different cultures and time zones, which necessitates effective communication and coordination. Ensuring compliance with EU regulations is another critical aspect, as it involves preparing reports, updating project documentation, and aligning all activities with the European Commission's requirements. Additionally, addressing project issues as they arise requires thoughtful analysis and the implementation of effective solutions